Reports to: General Manager BASIC PURPOSE The jobholder assists General Manager to manage all his paper work and gets all information from all possible sources. The jobholder should perform standard equivalent administrative functions. CUSTOMER INTERACTION 1、Work closely with all staff in General Manager’s Office and other departments. 2、Work closely with several tickets booking company and Hotel. 3、Keep good contact with other Sitindustrie locations. LEADERSHIP & INFLUENCE 1. Composes and types routine letters and memoranda based on GM’s advice; 3. Takes meeting minutes, sometimes of a technical and /or confidential nature. 4. Tracks all Department Managers’ work reports on behalf of GM; 5. Organises and maintains files of General Manager’s correspondences, records, etc., follows up pending matters; 6. Assembles, Transfers and distributes documents to concerned departments and persons in time; 7. Answers routine correspondence not requiring General Manager’s attention; 8. Maintains the diary, arranges appointments, meetings, travel and accommodation as specified by General Manager; 9. Acts as co-ordinator of Management Meeting; 10. Acts as receptionist for VIP visitors 11. Be in charge of arranging accommodation and transportation for company visitors equivalent to General Manager or above; 12. Be responsible for all 5S activities on the 3rd floor of the main building; 13. Perform other similar tasks or as instructed by the superior. 14. Follows up the copper and export business as necessary. BUSINESS QUALIFICATIONS 1、University degree with at least 3 years relevant experiences 2、Good interpersonal skills 3、Fluent English and Mandarin 4、Experience in import and export is a plus 5、Technical/Engineering background is welcome